Corporate Secretarial and Regulatory Services

Contact us

SiyAzania Accounting
WG02 Greenfiled Flats
Piet Street. 2197
email@siyazania.co.za
info@siyazania.co.za
+27 78 272 7118
+27 65 822 1817
Mon to Fri - 9:00 to 5:00
(Sunday Closed)

Download:

2020 Brochure

Maintaining a company’s legal compliance is often complex and time-consuming, but non-negotiable. SiyAzania Accountants provides comprehensive Corporate Secretarial services, ensuring your company adheres to the Companies Act, 2008, and maintains its active status with the CIPC. We manage the governance, allowing you to focus completely on your core business operations.

Key Features:

CIPC Portal Expertise

Complete proficiency in utilizing the CIPC systems for quick, accurate submissions and filings.

Change Management

Fast and accurate processing of director, address, and shareholder changes to ensure your public record is always current.

Integrated with AFS

Our secretarial work is seamlessly integrated with the Annual Financial Statement (AFS) submission process, ensuring all documents are filed together as required.

Risk Shield

We act as your primary point of contact for CIPC correspondence, protecting you from administrative errors and missed deadlines that could threaten your company's existence.

Compliance Audits

Periodic checks on your company's statutory records to proactively identify and correct potential governance flaws.

Happy adult black woman sitting at working desk in office smiling at camera adorably

New Registration of Companies

We manage the entire process of establishing a new legal entity, ensuring the foundation is legally sound from day one. This includes:

Name Reservation: Reserving a suitable and legally permissible company name with CIPC.
Registration Submission: Drafting and submitting all required documentation to the CIPC for the registration of various entities (e.g., Pty Ltd, NPOs).
Statutory Documents: Issuing the final registration certificate (CoR 14.3) and Memorandum of Incorporation (MOI).
Initial SARS/Tax Registration: Ensuring the new company is registered for Income Tax and, where required, for VAT and PAYE.

Secretary Services

We provide ongoing support to fulfill the company’s continuous governance obligations, often acting as the company secretary or providing outsourced support. This includes:

Statutory Registers Maintenance: Maintaining and updating key registers, including the register of Directors, Shareholders (securities register), and prescribed officers.
Share Administration: Processing share transfers, allotments, and amendments to the share capital structure.
Filing Changes: Promptly filing all changes in company details (e.g., changes of directors, registered office address) with the CIPC.

Annual Return of Companies

Every registered company and close corporation in South Africa must file an Annual Return with the CIPC within a specified period each year, regardless of trading status. We manage this process entirely:

Timely Submission: Ensuring the return is compiled and submitted on the anniversary of the company’s registration to avoid late fees.
Fee Payment: Calculating and facilitating the payment of the requisite CIPC Annual Return fee.
Status Monitoring: Ensuring the company’s status remains “In Business” and avoids involuntary deregistration.

Re-instatement

of Deregistered Companies

When a company has been involuntarily deregistered by CIPC (often for failure to submit Annual Returns), we manage the intricate process of getting the company legally reinstated. This involves:

Compliance Catch-up: Submitting all outstanding Annual Returns and paying associated penalties.
Documentation: Drafting and submitting the required affidavits and supporting documentation to prove the company is actively trading and compliant.
Restoration of Rights: Ensuring the company’s legal rights to trade and own assets are fully restored.

Frequently asked question:

01. How quickly can you register a new company?

Once the name reservation is secured, the CIPC registration process typically takes between 3 to 7 working days, depending on CIPC's processing capacity.

02. What happens if I forget to submit my Annual Return?

CIPC will flag your company as non-compliant and may start the process of involuntary deregistration. This is a severe problem, which is why our service is designed to prevent this from ever happening through proactive management.

03. Do you handle director meeting minutes?

Yes, as part of our Secretary Services, we can assist in drafting the required minutes and resolutions for significant events (e.g., changes in directors, special resolutions) and maintain them in the statutory minute book.

03. Is there a deadline for filing Annual Returns?

Yes. A company must file its Annual Return within 30 business days after its anniversary of registration. Failure to meet this deadline results in penalties and eventual deregistration.

03. Do you manage the BBBEE status of a company?

While the complexity of BBBEE varies, we provide the clean financial statements and corporate documentation required for your BBBEE verification agent to conduct their assessment accurately.

SiyAzania Accountants

Why Choose us?

Full-Circle Compliance: Our unique integration of AGA(SA) financial reporting and Tax Practitioner services with our secretarial duties means your company’s financial and legal records are always in perfect sync—a critical requirement for SARS and CIPC.
Expert Re-instatement: We possess the specific knowledge and procedural expertise to successfully navigate the complex path of company re-instatement, a service often needed by growing businesses.
Governance Peace of Mind: We provide comprehensive service, ensuring that when we play the “numbers game,” we cover both the financial (tax, accounting) and legal (CIPC) scorecards, guaranteeing holistic compliance.